Answer / majed

1.1 ACTIONS

Actions are used in maintaining and improving business
relationships. We can schedule and start predefined
conditions with the Actions component by means of
user-definable conditions from transaction and marketing
objects.

Actions use the Post Processing Framework (PPF), a Basis
component, which can be automated with the initiation of
outputs, follow-on documents or workflows.Using the Actions
tab page within a business document, you can display a list
of actions that can be included in the business transaction.

An action profile is determined from the corresponding
transaction type or item category.
Actions are stored as action definitions within an
action profile.
You can control action processing using different
settings and parameters:
Action changeable or executable in dialog
Action displayed in toolbar (SAP GUI)
Processing time (when saving the document or via
selection report)
Partner dependence
Determination technique
Action merging
Processing types (with entry of the desired form name)

1.2 FEATURES OF ACTIONS

You can define actions dependent on conditions so that the
system automatically schedules and starts them when the
conditions are fulfilled.

With actions you can:

Create follow-up transactions automatically
Execute changes in the transaction or marketing object
currently being processed, for example, create new items, or
status inheritance by subordinate elements in marketing objects
Output in print, by faxing or e-mail

Actions are displayed in transaction documents that support
actions and to which an action profile is assigned. You can
display a list of actions scheduled for the document on the
Actions tab page of a transaction document. The following
information is displayed in the list for each action:

Status (action scheduled, action processed)
Description (purpose of action)
Conditions (settings for action definition and
conditions are displayed)
Creator, Creation date

There are various processing types for actions:

Methods (Business Add-Ins)
Methods are Business Add-In (BADI) implementations. You
can define your own BADI implementation to adapt actions to
your processes and needs. (EXEC_METHODCALL_PPF is the
relevant BADI.)
Examples for standard methods include the following:
COPY_DOCUMENT (create a follow-up document)
COMPLETE_DOCUMENT (set status completed within document)
CREDIT_MEMO (create credit memo item)
REPAIR_ITEM (create a repair item)
1O_EVENT_CREATE (create a workflow event)

SAP Business Workflow
This is suitable for more complex processes, for
example, a follow-up transaction that includes an approval
process.

Smart Forms
SAP Smart Forms must be used to print, e-mail or fax
documents such as an order confirmation. You can use the
graphics tool, SAP Smart Forms, to design the layout of
output forms. SAP delivers several Smart Forms for outputs
in SAP CRM:
Form CRM_ORDER_CONFIRMATION_01 (suitable for faxes,
letters, and e-mail)
Form CRM_ORDER_LEASING_01 (suitable for faxes,
letters, and e-mail)
Form CRM_OPPORTUNITY_01 (suitable for faxes,
letters, and e-mail)

SAP Smart Forms offer the advantage of adapting forms
without requiring programming knowledge, thanks to a
completely graphical user interface. When you request a
printout of a form, the application program obtains the
relevant data to be used and prints it on the form. Data
retrieval and form logic are separated from one another. SAP
Smart Forms replace SAP-Script forms (migration from
SAP-Script forms to Smart Forms is supported).

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