Answer / muthiah nagarajan

Example Scenario

The Exchange administrator for Fourth Coffee wants to
create three e-mail addresses for recipients in the
organization.
The first is for the board of directors, the second is for
the employees of the company who work in New York, and the
third is for the remainder of the employees at the home
office. He creates three recipient policies, as shown in
the following table.

Policies and their priorities

Policy Priority SMTP address

Board of Directors 1 @board.fourthcoffee.com
New York Employees 2 @newyork.fourthcoffee.com
Default lowest @fourthcoffee.com

The following table shows information for three different
users.
User information for Fourth Coffee personnel

Name Office Board

Jonathan Haas New York Yes
Yale Li New York No
Britta Simon Portland No

The first recipient policy, Board of Directors, runs and
finds Jonathan Haas in the list of board members. His
address is set to <alias>@board.fourthcoffee.com. The next
policy, New York Employees, runs. It finds Jonathan Haas
again. However, because a policy with a higher priority has
already been applied to him, no action is taken.

The policy continues running and finds Yale Li. No previous
policy has applied to Yale, and Yale Li's address becomes
<alias>@newyork.fourthcoffee.com. Finally, the default
policy runs. Because no previous policy has applied to
Britta Simon, her address becomes the default address,
<alias>@fourthcoffee.com.

You may want to apply more than one address to a group of
recipients. In the previous example, if everyone in the
company should receive e-mail messages at
<alias>@fourthcoffee.com, that address must be included in
all three recipient policies. When you have more than one
address in a recipient policy, only one address is
considered the primary address per address type.

This means that you can only have one primary Simple Mail
Transfer Protocol (SMTP) address and one primary X.400
address. You can have 10 SMTP addresses for one recipient,
but only one of those can be the primary SMTP address.
The difference between primary and secondary addresses is
that the primary address serves as the return e-mail
address. When mail is received from a recipient, the
primary address determines which address the mail appears
to have come from.

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