Answer Posted / tgs100

Till invoice is created, liability is recorded in Exp AP Accrual account or Inv AP Accrual Account. When invoice is matched against a PO/Receipt, AP Accrual is relieved and Liability will get accrued in Payables. Once invoice is paid, liability is relieved.
Hence in invoice, the accounting entries would be
AP Accrual A/C - Dr (Expense A/C in case of Expense Reports)
Liability A/C - Cr

During Payment,
Liability A/C - Dr
Bank/Cash A/C - Cr

Please post the setups required to approve the payable invoice in AP.

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