Answer Posted / geevidhyadhar
Each of your G.L / Customer / Vendor Accounts may in due
course contain many debit and credit line items ( with equal
monetary value and therefore netting the balance to zero)
which may remain open.
You would find it wiser to knock the debit and credit items
and clear them all. Such clearing helps in archiving such
line items , frees system memory thereby making your system
run faster.
This kind of offsetting existing debit items with credit
items within an account is called account clearing. You
could do it manually wherein you need to select an account,
pick and match all debit and credit items and clear them
manually. This becomes a cumbersome process when you have
too many items requiring clearance and the problem is even
more cumbersome when you have many accounts requiring such
an exercise.
SAP has the provision to automate the process and it is
called AUTOMATIC CLEARING. F.13 is the T.Code for Automatic
clearing ( It uses an in-built program called SAPF124).
However, to perform automatic clearing the system would
check that debit and credit items within an account have
the following common criteria:
Document Date, Posting Date, Currency, G L / Customer /
Vendor Account , as the case may be , Amount , Company Code
etc.
Apart from the above criteria, you can also configure 1 to 5
more criteria for matching and clearing. This is handled by
the T CODE OB74. You can configure separately for G L ,
CUSTOMER AND VENDOR ACCOUNTS.
Basically, F.13 ( Automatic Clearing ) is a time saver to
match similar debit and credit items within an account and
make the system clear them automatically.
Hope it is clear now
Regards
VidhyaDhar
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