Answer Posted / babu9653

Another functionality or use of sort key is

Where Sort Keys are created

Use Tcode OB16.

Why we are using sort keys.

Straight answer to this is sort key offers great help in
Automatic Clearing.

First we understand how does it function. If you have
created Bank GL and there you have used 001 (posting date)
as sort key then whenever you make entry for that bank Gl
your sort key "Posting date" is automatically updated
in "Assignment" field unless you manually insert anything
in assignment field.

Let's take a simple example for why sort keys are helpful.

Suppose, there is GR/IR account created with sort key 014
(Purchase Order) so at the time of

1. Goods receipt Purchase order with item no will
automatically filled in assignment field.

Inventory dr. 15000

GR/IR cr 15000.

In GR/IR account item Assignment would be 150000 10.

2. Invoice through MIRO will also feed Purchase Order with
item no in assignment field.

GR/IR dr . 15000
Tax dr. 5000
Vendot cr. 20000

In GR/IR account item Assignment would be 150000 10.

Now your entry is over. There are large number of such
entries posted in the period for the GR/IR account.
So, manual clearing becomes very tedious for GR/IR clearing
account. In order to avoid that Automatic Clearing program
is configured in OB74, where you give field ZUONR i.e.
assignment in first criterion. So, line items with same
assignment and amount will be cleared automatically upon
F.13 transaction.

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