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Answer Posted / venkat reddy da nda
AutoAccounting is the process that Oracle Receivables uses
to assign default values for the key General Ledger
accounts for Accounts Receivable activity. The accounts
that use AutoAccounting include:
- Accounts Receivable
- Revenue
- Tax
- Freight
- Unearned Revenue (for deferred revenue recognition)
- Unbilled Receivables (for deferred receivables
recognition)
- AutoInvoice Clearing (used for items created through
AutoInvoice where the quantity * the unit price does not
equal the Extended Amount).
AutoInvoice allows you to define the source of each segment
(piece) of each of the above Accounting Flexfield values.
These values are automatically used when you create
transactions using AutoInvoice (the transaction import
program) and are automatically provided (but may be
overridden) when you create manual transactions.
The type of account you are defining determines the
possible sources of the value. The sources are other setup
screens that you have setup using the basic account values.
AutoInvoice combines the values from the sources you
specify for each segment to create what should be the
perfect Accounting Flexfield for what you are doing. See
Diagram A, AutoAccounting Worksheet for a representation of
how this works. For instance, for the Receivables account,
you can attain segment values from the Transaction Type or
from the Salesrep. For Revenue, you also have the option of
the using the Memo Line or Item account values to complete
the segments. And, so on.
You need to ask yourself what is the lowest common
denominator? Do we you salesreps? If not, could you
use “dummy salesreps” as a way to achieve the accounting
values that we want? Is the salesrep the lowest common
denominator? Would they sell for multiple regions?
Divisions?…
If salesreps work along lines that are similar to the way
you wish to complete the account, they are often the best
sources of the values. If not, you may need to define a few
more Transaction Types. See Diagram B for a typical use of
the AutoAccounting Worksheet.
To use the worksheet, list your Accounting Flexfield
segments in the left column. Then, for each type of
account, indicate (using the list of possible sources) the
best source for each segment.
Once you have come up with a “straw model,” test it out (a
white board works well for this exercise). List the setups
that would be entered for the sample salesrep, for the
Transaction Type, etc. Then determine, if you used the
values according to the sources indicated, what would the
value be in each segment? Would the combination of segments
result in a valid or invalid Accounting Flexfield? If any
problems arise, reevaluate your assumptions and keep
testing until you get what you really want.
Once you have tested outside of the system, setup Oracle
Receivables with the values you determined and verify the
combinations. If the results are anything other than what
you expected, back to the drawing board until you are
satisfied.
Note that if you are using Oracle Projects, they have a
similar feature called “AutoAccounting.” This is a much
more powerful tool and it takes precedence over the values
in Oracle Receivables for transactions imported from
Projects to Receivables.
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