Question { 7258 }

Why should we use external number range inspite of using
internal no. range in Asset Configuration? Plz. give the
answer in detials.

Answer

WHY WE HAVE SELECT EXTERNAL CHECK BOX IN ASSET ACCOUNTING
NO. RANGES.?

Reason is like this..

i)As per ECC 6.0 of SAP documentation, we should not select
External Check box at the time of Number Range Intervals.

ii)earlier version like 4.7EE(up to version 4.7EE)-External
check box should be selected.

iii)If we select External check box,at the time of posting
the document,we have to specify what should be the Document
number.

iv)There is an exception to this for Depreciation postings.

v)when we run Depreciation,system will post number of
entries automatically based on Depreciation accounts
assignment to account Determinations.

vi)We have assigned depreciation accounts for account
determinations.

-suppose our a/c determinations like this.

ACCOUNT DETERMINATIONS ASSETS

ibm99996 buildings
ibm99997 plant&machinery
ibm99998 furniture&fixtures
ibm99999 vehicles

The above 4 account determinations we have give number
range intervals like this.

NO.RANGE YEAR FROM A/C TO A/C EXTERNAL CHECK BOX

18 2011 800001 900000 SELECT.


-In normal postings (F-02),when we are posting a document
,we can post only one document at a time.

-In case of depreciation postings , system will generates
no.of documents at a time automatically based on the
depreciation account assignment to account determinations.

system take no.range intervals like this when we select
external check box.

800001-Depreciation a/c Dr.
To Accumulated depreciation buildings

800002-Depreciation a/c Dr.
To Accumulated depreciation plant&machinery

800003-Depreciation a/c Dr.
To Accumulated depreciation furniture&fixtures

800004-Depreciation a/c Dr.
To Accumulated depreciation vehicles.


-like above 4 entries are generated at a time when we select
External check box.

-But in normal postings we are posting a document ,we can
post only one document at a time.



I HOPE YOU R UNDERSTOOD WHEN U READ THE ABOVE ANSWER.

Question { CTS, 7576 }

why we have to give GL no. between 6 to 10?

Answer

IF WE USE 6 DIGITS:(100000-100599)

suppose we give accounts like this:

COA A/C GROUP NAME FROM A/C TO A/C

IBM SCPL SHARE CAPITAL 100000 100099
IBM RSPL RESERVES&SURPLUS 100100 100199
IBM ACDN ACCU.DEPRECIATION 100200 100299
IBM SELN SECURED LOANS 100300 100399
IBM UNSL UNSECURED LOANS 100400 100499
IBM CLPR CURRENT LIABILITIES 100500 100599


IF WE USE 6 DIGITS:

*We can create with 1 series 994 account groups i.e.,
(199999-100599=994000 accounts)

*You see the above a/c table For each account group we are
keeping 100 accounts.
Eg:share capital : (100000-100099)

i.e., 99400accounts/100=994 accounts groups

*By using 6 digits in GL accounts groups we can create so
many accounts.

*by using 10 digits(1000000000-1000000099) also we can
create so many accounts but is is difficult to tell others
these 10 digits account no.s that's why we using 6 digits in
GL accounts creation