Question { Wipro, 24164 }

In third Party sale a sales order of 100 qty of an item
raised but vendor supplies 40 qty of that item. Now
business wants to close the sales order after delevering of
40 qty by the vendor. In this case what
should be done. please reply

Answer

The above answer is partly incorrect. First, the delivery
quantity is 40 not 60. Delivery related invoice will only
apply if you create a delivery. In standard 3rd party
scenario normally you don't create delivery as the vendor
delivers the goods to customer. So copy control will be F
which means "Invoice receipt quantity less invoiced
quantity"

However, you can do the following:

Create sales order for 100 pcs. This will automatically
create a PR and subsequently a PO is created for 100 pcs.
The vendor delivers 40. At this point, do a GR (MIGO) for
40 pcs and then MIRO for 40 pcs. Now go back into the sales
order and change the sales order quantity to 40pcs (and
save)and invoice the customer for the 40 pcs. This will
effectively close the sales order.

I have done this and it has worked. Let me know if it works
for you too.

Question { Wipro, 24164 }

In third Party sale a sales order of 100 qty of an item
raised but vendor supplies 40 qty of that item. Now
business wants to close the sales order after delevering of
40 qty by the vendor. In this case what
should be done. please reply

Answer

Rajiv,

What you are saying is called "trading process" where the
vendor delivers the goods to you and then you deliver it to
the customer. That is correct. In such cases, billing
relevance will be delivery related billing.

In the above case, it is stated that the vendor delivers
the quantity or 40 pcs. So in this case, the billing
relevance is "F" which is correct. Also this question is
very commonly asked in the interivews and they are looking
for "third party" related answers not individual purchase
orders.

So....I guess we both are correct!

Question { Wipro, 24164 }

In third Party sale a sales order of 100 qty of an item
raised but vendor supplies 40 qty of that item. Now
business wants to close the sales order after delevering of
40 qty by the vendor. In this case what
should be done. please reply

Answer

Hi Subha,

What you are saying is correct. But the billing quantity is
not going to be order quantity. It is "Invoice receipt
quantity less invoiced quantity", reason being if the order
quantity is 10 and the vendor has delivered 5, then the
bill or invoice cannot be order quantity as you will end up
charging the customer for 10 pcs. So it has to be invoice
receipt qty less invoiced quantity which is 5.

Question { IBM, 7597 }

How do you release Sales Documents (Both Sales Orders &
Delivery orders) blocked for credit in SD? Plz give detailed
procedure along with path & T-codes in Credit Mgmt SD
because interviewer is expecting more detailed procedure.

Answer

Sales orders are released using VKM3 transaction, click on
the check box, click on the green flag and save. This will
release it.

For deliveries use VKM5 T-code.

Question { Cap Gemini, 12837 }

What is the difference between Post Goods Issue (PGI)
Cancellation /reversal and Returns Process?

Answer

As far as I understand, here's the main difference:

When reversal or cancellation is done, accounting documents
are created immediately and the postings are exactly the
opposite of what is created during PGI.

In returns process, accounting documents are not generated
as soon as the goods are returned.First a RE returns order
is created, then a returns delivery a credit memo is
created. Accounting documents are created only after the
credit memo is created. This is the main difference between
the two processes.

Question { 5579 }

Please Explain the third party process in detail. As you
know there is no delivery from the business point of view
from the customer. So how does system specify a delivery
date? Also do we use billing type F1 or F2 for the billing
process in third party and why?

Answer

Third party is where the company raises a PR which is
converted to a PO. Vendor produces the goods and delivers
it to the customer. Here, the company does GR, which is
more of a virtual step which will serve as a reference to
MIRO. The delivery date here is the posting date when you
do the GR. Billing type F2 is used, but the billing
quantity should be set to F "Invoice receipt quantity less
invoiced quantity"