Reserve is the part of the capital of a company, other than
the share capital, largely arising from retained profit or
from the issue of share capital at more than its nominal
value. Reserves are distinguished from Provision in that
for the latter there is a known diminution in value of an
asset or a known liability, whereas reserves are surpluses
not yet distributed and, in some cases (e.g., share premium
account or capital redemption reserve), not distributable.
The directors of a company may choose to earmark part of
these funds for a special purpose.(e.g., a Reserve for
obsolescence of plant). However, reserves should not be
seen as specific sums of money put aside for special
purposes as they are represented by the general net assets
of the company. Reserves are subdivided into Retained
earnings(revenue reserves), which are available to be
distributed to the shareholders by way of dividends, and
capital reserves, which for various reasons are not
distributable as dividends, although they may be converted
into permanent share capital by way of a bonus issue.
Provision is an amount set aside out of profits in the
accounts of an organisation for a known liability(even
though the specific amount might not be known) or for the
diminution in value of an asset. Common examples include
Provision for Bad debts, Provision for depreciation and
also provision for accrued liabilities.
Reserve and Provision may be shown on the Liabilities side
of the Balance sheet or it may be deducted from the
concerned asset on the assets side of the balance sheet
(like Provision for bad debts deducted from Debtors)
(1) Provision is made to meet known liability the
amount of which cannot be ascertained with substantial
Reserve is created to meet unexpected losses and
contingencies likely to arise in future.
(2) Provision can be used only for meeting the specific
purpose for which it has been made.
Reserve can be used for any purpose unless it is
created for a specific purpose.
(3) Provision is a charge on profits and reduces the
amount of net profits.
Reserves is an appropriation of profits and
reflects undistributed profits.
(4) Provision is to be made even if there are no
Reserve is created only when there are profits.
(5) Provision creation is compulsory.
Reserves creation is at the discretion of
management with the exception of debenture redemption
reserve for which the Companies Act has made a provison in
(6) Provision is meant for meeting expected losses and
cannot be used for dividend distribution.
Reserves is a part of owner’s funds and can be used
for distribution of dividends.
Provision is an amount of money set aside from the
company's profit for unexpected liabilities for example:
provision for bad debt (a debtor who migh not be able to
make paymentsm then that would be a liability on the
company). I t is shown on the liability side of the
Balance Sheet or for bad debts then is take from the
Reserves are not funds set aside like Provisions but
reserves are distributed in ways of dividends shares or
what entry to be passed if we have import item from
supplier but in the trasaction some items were broken but
we have not claimed to insurence co & the broken items we
have purchased from local supplier & the value of broken
item is not refundable from first supplier. in this
condition ??? Pls help me